Sending a job - Part 1

Sending a job

When you are ready to send a job using the Hi-vote job control app, start by clicking on the Access Hi-vote link in the Client Menu.

This will load the Hi-vote Job Control App page.

The page is divided into 3 sections:

• The Hi-vote Job Control App
• The Client Menu
• Your Hi-vote

The Client Menu we have looked at in the previous section so lets move on to the other 2 sections.

Hi-vote Job Control App

The Hi-vote Job Control App is a booking form that is divided into sections to help you enter your job requirements in an organised and simple way. The form sections are quite self explanatory but lets look at them a bit closer.

Section 1: Your details. You will notice that this section is mostly filled out for you. The Hi-vote app pulls information from your user profile and fills in some of the fields in this section to help save you time when filling in the form. This also works for your staff members and helps to identify who has completed the form. The form also auto fills your ERS Software supplier based on the information we have on file. In fact the only information you need to complete in this section is:

• Documents you wish to send

This is the first step to booking in a job using Hi-vote is telling Hi-vote what documents you wish to send. Simply click on the categories you wish to send.

Tip: If you’re not sure which section your document will be in, it’s probably in Other. You can always come back and un-tick a box later is you find you’re looking in the wrong place.

Here is a list of the documents available in each section:

ITR 

• Non-Confirmed
• Non-Registered
• 1st Reminder
• 2nd Reminder
• Overseas
• Crown Servant
• Anonymous
• No Fixed Address
• Armed Forces

HEF

• HEF – Blank
• HEF – Pre-Populated
• HEF – 1st Rem – Blank
• HEF – 1st Rem – Pre-Pop
• HEF – 2nd Rem – Blank
• HEF – 2nd Rem – Pre-Pop

Confirmation Letters 

• Confirmation from data matching
• Confirm Registration (Special)
• Confirm Registration – Special

Other

• Postal Vote Application
• Proxy Vote Application
• Change of Name Form
• Change of Opt Out / In
• Exemption Letter
• Attestation Letter
• Review Letter
• Additions Letter
• Deletion Letter
• Rejection Letter
• Unsolicited Application
• Evidence Letter

Once you have selected the categories you wish to send click NEXT.